GraftMate

Features

Everything you need to run your trade business

AI quotes, unified inbox, client management, and invoicing — in one app built for UK sole traders. No spreadsheets. No faff.

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AI quote generation

Describe the job, get a quote in seconds

After a long day on site, the last thing you want is to peck out line items on your phone. Tell GraftMate the job in plain English — by voice or text — and get a professional quote with VAT, ready to email.

  • Speak naturally or type: job scope, price, and materials in one go
  • Hands-free from the van — no typing on a small screen
  • Professional PDF quotes with UK VAT included
  • Send to your customer before you pull away
“Quote Mrs Patel £420 for bathroom rewire, labour and materials”

Quote ready

Bathroom rewire — full quote

£420.00

VAT 20% · PDF ready to send

Unified inbox

Email and WhatsApp in one place

Stop scrolling through hundreds of messages to find a job detail. GraftMate brings every client conversation into one inbox — automatically linked to the right contact and job.

  • WhatsApp and email messages in a single view
  • Conversations auto-linked to clients and jobs
  • See full message history without switching apps
  • Never lose a quote request in the chat again

Unified inbox

  • WhatsApp

    Dave Mitchell

    Can you do Friday?

  • Email

    Mrs Patel

    Re: bathroom rewire quote

  • WhatsApp

    Tom Richards

    Thanks, go ahead

Inbound email parsing

Clients email you, messages appear automatically

Give clients your GraftMate email address. When they send a message, it lands in your unified inbox — parsed, linked to the right client, and ready to action.

  • Dedicated GraftMate address for your business
  • Inbound emails parsed and linked automatically
  • No manual forwarding or copy-paste
  • Works alongside your existing email habits

To: you@graftmate.net

From: sarah.jones@email.com

Kitchen extension — can you quote?

Auto-linked to client

Sarah Jones

New message in unified inbox

Client management

Full history, follow-ups, and contact tracking

Every client in one place — quotes sent, messages received, jobs in progress, and follow-ups due. No more digging through WhatsApp to remember what you quoted last month.

  • Complete client history at a glance
  • Track follow-ups and next actions
  • See all quotes, jobs, and messages per client
  • Stay on top of every relationship
DM

Dave Mitchell

Leeds · 3 jobs · Last contact 2d ago

  • Quote #1042Sent ✓
  • Follow-upDue Friday

Jobs & invoicing

From quote to paid in minutes

When your customer accepts, don't re-type everything into a new document. Convert the quote to a branded invoice instantly — same line items, same VAT, same professional look.

  • Accepted quote becomes an invoice in one tap
  • No duplicate data entry or copy-paste errors
  • Branded PDF ready to email or print
  • Track what's quoted, invoiced, and paid

Quote #1088

Boiler service

Accepted

Invoice #1088

Boiler service

£185.00 due

Built for UK trades

£GBP, UK VAT, British English

Generic US software doesn't understand VAT, pounds, or how UK sole traders actually work. GraftMate is built from the ground up for British tradespeople.

  • Multi-rate VAT: 20%, 5%, and 0% on quotes and invoices
  • All amounts in £ sterling — no currency confusion
  • UK date formats and phone number fields
  • British English throughout — designed for sole traders

Currency

£ GBP

VAT rates

20% · 5% · 0%

Dates

DD/MM/YYYY

Phone

07xxx UK format

All features. One plan.

£9.99/month for your first 3 months, then £29.99. No tiers, no per-seat fees.

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